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Privacy notice

The University of Melbourne is committed to protecting your privacy by meeting its responsibilities under applicable privacy laws, as detailed in our privacy notice. I acknowledge I have read and understood the privacy notice.

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Privacy Notice

Privacy Notice (Relationships and Engagement) This privacy notice applies to anyone who interacts with the University of Melbourne (“University”) in the ways described in the table below.  This includes students, staff, alumni, collaborators, partners, supporters of the University and the general public.  Why we collect your personal information   The University collects and processes your personal information to: ·      manage your interaction and relationship with the University; ·      facilitate our events, communications and fundraising; ·      administer your communications profile, and your consent and preference settings; ·      maintain up to date information in our relationship management systems; ·      improve our services and your experience with the University, and ·      inform general business analysis, administration, quality assurance, reporting and planning activities.  The “processing&quot; of personal information refers to all activities relating to the management of your personal information, from its collection and use, through to its storage and disposal, and everything in between.  What we collect and how We will process your personal information as necessary for our legitimate interests or with your consent, in accordance with applicable privacy laws, and only under the following circumstances: ·      for the purpose for which it was collected; ·      a related purpose which you might reasonably expect; ·      where you have consented to the processing; or ·      if we are required or permitted to do so by law.  We collect personal information directly from you wherever possible, unless otherwise specified. Your personal information may be processed in different ways, depending on the nature of your interaction with the University as described in the following table.  <table class="ql-table-blob" border="1" style="width: 420.3pt; white-space: pre-wrap; margin-left: 30pt;" width="560"><tbody><tr style="height: 36.75pt;"><td colspan="1" rowspan="1" width="163" style="padding: 0cm; width: 122.55pt; border: 1pt solid windowtext; height: 36.75pt;">Interaction
 with the University </td><td colspan="1" rowspan="1" width="397" style="padding: 0cm; width: 297.75pt; border-width: 1pt 1pt 1pt medium; border-style: solid solid solid none; border-color: windowtext windowtext windowtext currentcolor; height: 36.75pt;">Data
 collection, use and disclosure </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Receive
 promotional communications </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">When
 you express interest in or interact with the University, we may ask if you
 would like to opt-in to receive newsletters, information about relevant
 courses, programs and events happening at the University of Melbourne.   Where
 you have opted-in, we will send you information and promotional messages
 using various contact methods including email, phone, SMS and post. This may
 include information about our services, research, activities, or requests to
 provide feedback and participate in market research.  
 You can unsubscribe at any time by following the unsubscribe prompts in our
 communications or by changing your consent and preference settings in
 your <a href="https://your.unimelb.edu.au/secure/s/login?ec=302&amp;startURL=%2Fsecure%2Fs%2Fcommunication-preferences" style="color: rgb(4, 105, 193); text-decoration: underline;" target="_blank">communications profile</a>. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Submit
 an enquiry, request, or expression of interest </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">Details
 you provide when submitting an enquiry or registering your interest in a
 University service are used to manage and correspond with you about your
 enquiry, request or expression of interest. 
  
 On specific occasions, your information may be provided to third parties
 external to the University, if this is required to address your enquiry or
 fulfil your request. For example, if you express interest in a scholarship
 sponsored by an external organisation your information may be shared with the
 sponsor if necessary. This will depend on the specific nature of your enquiry
 or request and will be made clear at the time of your submission. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Register
 to attend an event or program (in-person or online) </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">Information
 you provide when registering for or attending University events is used to
 facilitate your involvement with the event or program, including any
 correspondence necessary to manage your registration, attendance or other
 related request. 
  
 Information related to dietary or accessibility requirements is collected for
 some events to better understand and accommodate your requirements. As
 part of your ongoing relationship with the University, information about your
 participation in events or programs, including your attendance or engagement,
 may be shared with the University’s Advancement team. This helps the
 University manage alumni and supporter engagement, improve your experience,
 and provide information about events, programs, or opportunities that may
 interest you.
  
 For group bookings, your details may be provided to the University by a
 member of the group on your behalf. In this case, we will send you
 confirmation of your registration including a link to our privacy
 notice. Your
 information may be provided to third parties engaged by us to deliver event
 services, including venue providers and caterers. We may
 record online events and make them publicly available in the University’s
 publications, websites and other promotional material for teaching purposes
 or in order to promote the University’s services. Where you do not wish to be
 recorded, you can choose to keep your camera switched off, remain muted, and
 refrain from typing in the chat during the event. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Make a
 gift or donation   </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">Information
 about your gift or donation is used to administer and process your
 contribution. We may also send you information about donor relations and
 fundraising activities. Your
 donation details may be disclosed to your nominated financial institution and
 government departments, such as the Australian Taxation Office (ATO), where
 required to comply with relevant laws. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Interact
 with the University as an alum </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">If you
 studied at the University, information that you provided upon enrolment and
 during your time as a student, or which is otherwise collected by the
 University during your studies, is subsequently provided to the Alumni
 Office. In some
 cases, we may collect and hold alumni information derived from publicly
 available sources, either directly or through targeted internet searches, to
 maintain our records. These public sources may include public announcements,
 professional social media profiles (such as LinkedIn), business-related
 resources including company websites, honours lists, and reliable news
 sources. We use
 information about our alumni to foster and facilitate alumni relationships
 and networks. We may also send you information about alumni relations
 activities and events. Your
 information may be provided to third parties engaged by us to provide alumni,
 supporter and fundraising related services, such as social media
 platforms. Further
 information can be found in our <a href="https://about.unimelb.edu.au/strategy/governance/compliance-obligations/privacy/privacy-statements/alumni,-friends-and-supporters-privacy-statement" style="color: rgb(4, 105, 193); text-decoration: underline;" target="_blank">Alumni, friends and supporters’ privacy statement</a>. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Participate
 in user experience and market research, including feedback surveys </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">Where
 you have opted-in to receive promotional communications, we may occasionally
 invite you to respond to a feedback survey about our services or participate
 in market research. Details about your participation or feedback is used to
 improve our services and your experience with the University. Your
 information may be provided to third parties engaged by us to perform market
 research or other marketing-relating services, including survey and marketing
 research companies. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Targeted
 digital advertising </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">The University uses information about your interacations with our websites and digital services to deliver relevant advertising and communications across University and third-party platforms. This may include information about your browsing behaviour and engagement with University content; information collected through cookies and similar tracking technologies; and, where applicable, secure identifiers (such as encrypted or hashed versions of your email address) that help us recognise returning users. In some cases, these identifiers may be generated or used when you access secure areas of University systems (for example, when logging in), and may be used to associate your interactions across sessions, devices or services. The University uses customer data platforms, analytics services and advertising partners to support these activities. These providers process information on our behalf and are required to comply with applicable privacy laws and contractual obligations. This information is used to understand user engagement and improve digital services; build and analyse audience segments; and deliver more relevant content and advertising. You can manage certain types of tracking and advertising through cookie settings and other available controls.If you
 have a <a href="https://your.unimelb.edu.au/secure/s/login?ec=302&amp;startURL=%2Fsecure%2Fs%2Fcommunication-preferences" style="color: rgb(4, 105, 193); text-decoration: underline;" target="_blank">communications profile</a>, you can opt-out of targeted
 advertising by changing your consent and preference settings. </td></tr><tr style="height: 15pt;"><td colspan="1" rowspan="1" valign="top" width="163" style="padding: 0cm; width: 122.55pt; border-width: medium 1pt 1pt; border-style: none solid solid; border-color: currentcolor windowtext windowtext; height: 15pt;">Participate
 in mentoring </td><td colspan="1" rowspan="1" valign="top" width="397" style="padding: 0cm; width: 297.75pt; border-width: medium 1pt 1pt medium; border-style: none solid solid none; border-color: currentcolor windowtext windowtext currentcolor; height: 15pt;">Information
 you provide will be used by program administrators to engage, match, and
 communicate with participants, and to monitor and keep a record of program
 relationships.Your
 information will be collected on a third party software system (Chronus) to
 manage these program relationships. Details provided will also be used to
 update your details in the University’s CRM, Salesforce. </td></tr></tbody></table>  Personal information, including details of your interaction with the University and communication preferences, is securely held in the University’s relationship and events management platforms. It is only accessible by authorised personnel to the extent necessary for them to manage your relationship or interaction with the University. In some instances, your personal information may be transferred outside of Victoria or Australia. For example, where providers are located internationally or use a cloud-based system with servers based in international jurisdictions. We take all reasonable steps to ensure that the interstate or overseas transfer of personal information is in accordance with our privacy obligations as outlined in the University’s <a href="https://about.unimelb.edu.au/strategy/governance/compliance-obligations/privacy/privacy-statements/general-privacy-statement" rel="noopener noreferrer" target="_blank" style="color: rgb(4, 105, 193);">General Privacy Statement</a>. If you choose not to provide the personal information requested, we may not be able to provide you with the specific information or assistance you have requested.  Further privacy information Refer to the University’s <a href="https://about.unimelb.edu.au/strategy/governance/compliance-obligations/privacy/privacy-statements/general-privacy-statement" rel="noopener noreferrer" target="_blank" style="font-size: 10.5pt; color: rgb(70, 120, 134);">General Privacy Statement</a> or <a href="https://about.unimelb.edu.au/strategy/governance/compliance-obligations/privacy/privacy-statements" rel="noopener noreferrer" target="_blank" style="font-size: 10.5pt; color: rgb(70, 120, 134);">other privacy statements</a> for general information about how we process and protect personal information, including: ·      our lawful basis for processing personal information; ·      collection, use and disclosure of personal information; ·      accuracy, security and storage of personal information; ·      retention and disposal of personal information; ·      your individual rights; and ·      applicable privacy laws. Refer to the University’s <a href="https://www.unimelb.edu.au/legal/online-privacy" rel="noopener noreferrer" target="_blank" style="font-size: 10.5pt; color: rgb(70, 120, 134);">Online Privacy Statement</a> for information about how personal information may be automatically collected from you, such as through the use of cookies, as a result of your visit to websites controlled by the University.  Your rights You may request access to, or correction of, your personal information we hold, or exercise your individual rights as applicable under relevant privacy laws, unless this would have an unreasonable impact on the privacy of others or would contravene the University’s other legislative obligations. If the lawful collection of your personal information is based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of our processing of your information prior to you withdrawing your consent.  Contact You can contact us through Stop1 or phoning 13 MELB (136352). For further information about how the University manages personal information, and for details of how to make an enquiry, lodge a complaint, or contact the University’s Privacy and Data Protection Officer, please refer to our <a href="https://about.unimelb.edu.au/strategy/governance/compliance-obligations/privacy" rel="noopener noreferrer" target="_blank" style="font-size: 10.5pt; color: rgb(70, 120, 134);">Privacy webpage</a>, view the <a href="https://policy.unimelb.edu.au/MPF1104/" rel="noopener noreferrer" target="_blank" style="font-size: 10.5pt; color: rgb(70, 120, 134);">University&#39;s Privacy Policy</a> or contact <a href="mailto:privacy-officer@unimelb.edu.au" rel="noopener noreferrer" target="_blank" style="font-size: 10.5pt; color: rgb(11, 92, 171);">privacy-officer@unimelb.edu.au</a>.  Last Updated: 23 June 2026